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Posted on May 12, 2015 8:45 AM by HOA Sites
Categories: HOA Website
Taking advantage of an amenity can often be an annoyance if you want to enjoy the occasion without others interrupting your time.  One way around this is to book a reservation in advance so you have the time to share with your family and friends.
 
Submitting a reservation early on is favorable for having it approved.  Early submission will increase the probability that the clubhouse, pool, tennis court, or any other amenity you wish to use is still available for the day and time that you request. 
 
HOA Reservation Guidelines
 
Reservations will be granted on a “first come, first serve” basis provided a member has no restrictions.  When reserving an amenity, it will only be for that amenity and the day and time you desire.  This will show consideration to all members for them to have the pleasure of enjoying other various amenities as well.
During use, the amenity should be neatly kept and free from any trash or incurring any damage.  You could be asked to repair any damage or lose your deposit if damage would be apparent upon inspection.
 
The Convenience A Reservation Offers
 
Members of the HOA that wish to make a reservation could also be required to have their homeowners association dues paid in full before having their reservation approved.  If you wish to reserve an amenity, simply send an email with a reservation form completed or submit it in person.
 
Making a reservation offers a convenience that enables you to make plans and they go accordingly without any issues.  This feature basically adds comfort to your schedule without having to take another course of action.  If you don’t take the time to place a reservation then you could arrive only to find that the amenity you plan to enjoy is already reserved by another member.
 
Posted on April 29, 2015 9:29 AM by HOA Sites
Categories: HOA Website
Are you a homeowners association that uses newsletters as the primary way to communicate with your members?  If so, you could be doing your HOA members a disservice by not offering a website for them to stay up-to-date with current guidelines.
 
Most people are going paperless with their accounts and arriving home to read a newsletter after work isn’t a priority anymore. 
 
Every HOA Should Be One Click Away!
 
Each year, the trend is that people are relying on their mobile device to stay connected to the important aspects in their lives.  Offering a website that can be easily accessed from a desktop computer or mobile device is remarkably beneficial for a homeowners association. 
 
Not only does it keep members updated but it also keeps the information readily available without members having to store a newsletter.  This information can be seen during any hours and from any location with a mobile device.
 
Multiple Ways To Communicate
 
Continued communication with members will maintain member neighborliness and keep residents informed about the HOA benefits.  Having a website also allows members to feel more comfortable interacting with one another about upcoming projects or developments. 
 
Members of the homeowners association website can correspond through email about future meetings or proposed changes as they may not have time to appear in person.
 
The Homeowners Association Key To Success!
 
One of the main purposes of any HOA is to keep residents informed about their community as this provides a sense of security and potentially saves them money. 
 
Providing a website for your members to view this information significantly reduces the frequency of answering questions or addressing concerns that have already been resolved. Implementing a professional website today for your homeowners association reassures everyone they have a reliable source to count on anytime.
 
Posted on December 31, 1969 7:00 PM by HOA Sites
Categories: HOA Website
The task of figuring out which items qualify as tax deductions may be confusing at times.  Residents that have never lived in a homeowners association often have the most questions about what can be included on their taxes.  The best advice for homeowners is to visit the HOA website frequently for updates or contact a board member to know what is allowed when filing taxes.  Almost everyone knows that residing in a homeowners association means paying HOA fees but can they be claimed on your taxes?
 
How HOA Fees Relate To Deductions
 
A majority of the time, HOA fees are not deductible as the IRS considers them to be assessed by a separate entity.  However, not every association is the same so look into what the HOA fees cover.  These fees are collected to cover the maintenance on amenities in the community and a portion is saved for the reserve funds. 
If a portion of the fees are used for areas that you could pay for then you might be able to claim that portion on your taxes.
 
In one instance, a portion of the HOA fees are tax deductible.  Homeowners who have a home office are allowed to claim a percentage of the fees that is proportional to the space occupied by the home office.  For example, if the home office takes up 20% of your home, you may claim 20% of the HOA fees on your taxes.
 
Rental Property Is Deductible
 
In most cases, the HOA website caters to homeowners that live in the community but some homeowners associations allow homeowners to rent their place.  In which case, HOA fees are tax deductible for the owner of the property since that is considered part of the operating expenses.  Tax season is a time where residents want to include every allowable deduction.  If you do your own taxes, consult with a tax professional and follow their recommendation regarding HOA fees!
Posted on December 31, 1969 7:00 PM by HOA Sites
Categories: HOA Website
Homeowners associations without an HOA manager are led by board members that volunteer their time.  Usually, these members have a limited amount of free time to spend working for the association and information may not be updated on the neighborhood website.  There are several areas to analyze in a homeowners association to decide whether or not an HOA manager should be hired.  What should every homeowners association take into consideration before making that decision?
 
The Value Of A Manager
 
Board members generally know less about homeowners associations than a manager unless they have been involved on every decision for many years.  The value of most managers isn’t noticed until decisions need to be made about finances, unexpected projects, and setting aside money for the future.
 
Finances can make an influential impact on the homeowners association.  Managers are more likely to understand that as they have seen the result of financial decisions in the past and can guide board members.  With financial guidance, decisions are made to secure the funds for repairs during an unexpected project.
 
Some board members forget to account for that which could lead to a shortage in reserve funds.  Managers know which projects are likely to need additional funding and have a better understanding of how the reserve study needs to be updated.  Their assistance to the HOA board is highly valuable as it keeps the association running smoothly.
 
Two Additional Reasons
 
Homeowners associations have a duty to keep residents informed through newsletters or updating the neighborhood website.  If the association has a manager, communications improve since they make it a priority to post updates and notify members of upcoming board meetings.  Finally, the last reason to appoint a manager is to ensure that board members are trained properly.  Typically, this helps the association stay maintained as educated decisions are made and homeowners get to enjoy a quality lifestyle.
Posted on December 31, 1969 7:00 PM by HOA Sites
Categories: HOA Website
Spring is an anticipated time for most residents as winter makes it nearly impossible to enjoy some outdoor activities due to freezing temperatures.  Aside from enjoying outdoor activities, spring is also an ideal time to catch up on maintaining the outside of your home as warmer weather arrives.  Areas of the home could likely use a round of spring cleaning after the winter months.  The following tips are usually found on the homeowner association website as they ensure your home is ready for another year.
 
What Do Guests Notice First?
 
Certain areas of a home are more noticeable than others so factor that into your approach when you start.  For instance, the front porch and guest seating area may be where guests spend most of their time so focus on cleaning these areas well.  When cleaning, choose a cloudy day or start early to prevent surfaces such as windows and the garage door from getting heat soaked.
 
Remember, cooler surfaces are much easier to clean and windows will have fewer water spots if you dry them with a chamois after washing.  Often, using a rag or brush soaked in dish soap and a multi-purpose cleaner is adequate to clean most surfaces.  Afterwards, use a water hose to rinse the area and check for cleanliness.  If not, use a pressure washer on the area but refrain from holding the nozzle in one spot as it might cause damage.
 
All Residents Enjoy Fresh Air
 
Many HOA residents look forward to the spring season as they enjoy having guests over for a gathering or cookout.  The patio area is where a majority of guests will sit to experience the fresh air that spring brings.  Patio furniture should be wiped down using a warm, wet cloth after all cushions have been removed and vacuumed.  Last but not least, remove any cobwebs that formed over winter and don’t forget to keep the homeowner association website in mind for future tips.
Posted on December 31, 1969 7:00 PM by HOA Sites
Categories: HOA Website
Homeowners associations across the country strive to be greater every year so residents enjoy a higher standard of living while home values never depreciate.  In most cases, board members know there’s room for improvement but evaluating the performance each year helps identify which areas need attention.  Even the community website should be looked at and how it keeps residents up-to-date.  What should you consider when measuring the performance of your homeowners association?
 
Consistent Improvement Is Vital
 
Ask board members to grade each area but keep in mind the rules set forth by the governing documents.  Also, seek the participation of residents as they may offer valuable ideas when critiquing the homeowners association.  HOA board members have a duty to fulfill to the association that includes organizing meetings and producing financial reports.  How are those being conducted throughout the year?  Is the association operating within or under budget?
 
Typically, leadership is noticeable after a few meetings and seeing the guidance shown by HOA board members.  Are meetings carried out consistently and according to the agenda or do topics get discussed not on the agenda?  This is an area where board members must exercise discipline and follow what is outlined in the governing documents.
 
The community website is a popular place for homeowners to see the latest updates in the neighborhood.  Common areas in the community indicate how well the homeowners association is being maintained.  A healthy homeowners association takes necessary measures to maintain an adequate amount of reserve funds for the upkeep of common areas.
 
Address Your Weaknesses
 
If reserve funds are inadequate, projects may be postponed or the association could impose a special assessment.  Not only does this show poor performance of the homeowners association but it causes residents to question the decision-making of board members.  After an evaluation, get advice from a manager or specialist to ensure the homeowners association performs well in all areas.
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9761 Crosspoint Blvd
 Suite 400
 Indianapolis, IN 46256
Phone: 317.608.6533