Encouraging members to get involved in the community can often be a challenge. At times, members already have prior obligations and are unable to attend whether you post meeting times in advance on your HOA website or not. If your HOA requires a quorum be met, there’s a chance the vote may not take place unless members have the option to use a proxy.
How A Proxy Can Encourage Members To Vote
A proxy is basically a document where you give another member permission to place your vote on your behalf if you are unable to attend the meeting. Depending on the homeowners association, the proxy may have required fields that need to be filled out such as the individual that will submit your proxy, your signature, and the date.
Choose a trustworthy member to give your proxy to so your vote will be accounted for on the matters you care about. If the member holding your proxy fails to attend the meeting, your proxy won’t be turned in and your opinion won’t be heard on the matter. Using a proxy allows you to stay involved at meetings when a vote is taking place without changing your schedule.
The HOA Website And Voting Options
Typically, there are two types of proxies that can be used when voting on a given topic. One type gives your voting rights to the one you name on your proxy and the other specifically advises the individual to vote in a direct way on a certain matter.
Proxies offer a convenience while remaining decisive in preserving the rights of HOA members and involving them in the community. Maintaining your interest within the homeowners association can simply be done by regularly looking on the HOA website for any up-to-date changes and becoming more involved in the community to stay informed.